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September 2022 Fiscal Monthly Update

State Software Vendor Repair Update

The PO Repair tool is a powerful function that was added last year. This feature is similar to VERINV in the Classic USAS software. PO Repair allows you to update a purchase order date, vendor, and/or item account codes even after it has been invoiced. This tool will also update any invoices that have been issued against the purchase order.

There are some rules that apply to the PO Repair process to maintain appropriate information for reports. The PO must be outstanding, have no payments posted against it, and it must be in an open posting period for most changes. However, we received feedback to request that the Vendor Repair can be used without reopening a posting period. Since this change doesn’t specifically impact report totals, this update made that request a reality!

The Repair option can be found by viewing the purchase order and clicking on the icon. Navigate to the Vendor tab of the window that pops up and simply select the new vendor and click Update! The Repair

option will work its magic and then provide you with a results window and a report to print for your records.

eFinancePlus Sex at Birth – Newer Field

In August PowerSchool added this new field that was driven by Federal Requirements (which are not recognized in some states yet). When PowerSchool added this field, they defaulted o what is in Gender Identity. Moving forward, this is going to be a required field and will need to be completed.

Trainings/Meetings in October

7th Fiscalabration 12:00 PM – 2:00 PM

5th Redesign Office Hours 9:30 AM – 10:30 AM

10th eFP Coffee Collab for FAM 9:15 AM – 10:15 AM

13th State Software Mid-Year Contract Training 9:00 AM – 12:00 PM

18th Fiscal Open Lab 9:00 AM – 3:00 PM

19th Redesign Office Hours 9:30 AM – 10:30 AM

19th Treasurer’s Operating Committee 12:00 PM – 2:00 PM

24th eFP Coffee Collab for HR 9:15 AM – 10:15 AM

25th Fiscal Open Lab 9:00 AM – 3:00 PM

27th eFP Virtual Training Series: Change Accounts Payable 9:00 AM

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